Employee Payroll

View Your Payslip

  • Log in to Workday via the Smith Portal
  • Choose the "My Payslips" quicklink
  • Select a Payslip to View or Print

Time Entry

Workday Time Entry & Tracking

Entering Time Worked

Entering Time Off

Approving Time

Time Sheets

Non-exempt/hourly employees are paid biweekly for the hours worked the previous two weeks. The college payroll week runs from Sunday through Saturday; pay checks for all staff are issued every other Friday for work performed through the previous Saturday.

Employees who are in positions classified as temporary are paid for hours worked in the preceding two weeks based on vouchers submitted by the department to the payroll office.

Taxes & Withholdings

To legally work and be employed by Smith College you must complete the required forms below. If you have any questions on how to complete these forms, please consult with a parent, guardian or tax consultant. The payroll staff is not authorized to give tax advice.

  1. IRS Form I-9 Verifies Employee Identity and Eligibility to Work in the United States
    • Completing the I-9 in Workday
      • Section 1 is completed in Workday
      • Once section 1 is completed in Workday, students will need to schedule a video (Zoom) session to complete the remainder of the I-9 form, which requires them to present appropriate identification.
        • Students will need to present one document from List A OR a combination of one document from List B and one document from List C. We cannot complete an I-9 without seeing the original documents, and students cannot begin working until all sections of the I-9 are complete.
  2.  IRS Form W-4 Is Completed by Employees to Indicate Federal Tax Withholding
  3. Massachusetts Department of Revenue Form M-4 Is Completed by Employees to Indicate State Tax Withholding
  4. Direct Deposit/Payment Election
    • You must have a valid bank account and set up direct deposit in Workday for your paycheck. All students are paid electronically via direct deposit for all employment.

For assistance or guides on how to complete these forms in Workday, please visit the Workday help site at http://workday.91ciba.com/help/ or by logging into your Smith portal, selecting Workday and then selecting the Workday Help Site icon on your home screen. Please review the Payroll and Student Employment Sections. You will login to Workday using your Smith Credentials.

For employees in other states, please contact payroll.

Smith College is required by the IRS to provide all employees with a Form W-2 for each calendar year to be used in completing the employee’s annual tax return. The Form W-2 details the employee’s compensation and tax withholding amounts for the year.

Current employees may choose to receive their W-2 forms online through the Workday system. In making this election W-2 forms are accessible at any time.  

Sign Up/Revoke Electronic W-2 Consent

  1. Log in to Workday via the Smith Portal
  2. Choose the My Tax Documents quicklink

Payroll Forms

Direct deposit of payroll funds is required for all employees. On payday, your pay is deposited to the financial institution(s) you designate. Update your Payment Elections in Workday.


 

If you choose to use your OneCard to charge purchases and services at the Campus Center Café, you are required to have payroll deduction for payment. 

Approval is required by authorized college employees prior to perfoming services.

 Stipend Request Voucher


 

Non-exempt/hourly employees are paid biweekly for the hours worked the previous two weeks. The college payroll week runs from Sunday through Saturday; pay checks for all staff are issued every other Friday for work performed through the previous Saturday.

Employees who are in positions classified as temporary are paid for hours worked in the preceding two weeks based on vouchers submitted by the department to the payroll office.

Vacation advances are available to regular staff members going on vacation for one week. By submitting the Vacation Advance form by the Monday prior to the Friday you expect payment you will be paid an estimate of your normal net pay. It will be repaid in the payroll cycle in which you would have normally received your vacation pay.

If you find yourself in a temporary financial crisis, a request for a salary advance will be considered. Salary advances will be repaid in the next payroll cycle immediately following the advance payment. A salary advance for a temporary financial crisis requires the approval of the Controller.

A moving allowance is available to some new faculty and staff. HR will notify you if you are eligible.

Contact Employee Payroll

College Hall 103

Smith College

Northampton, MA 01063

Phone: 413-585-4607 Email: payroll@91ciba.com

Schedule a meeting here. 

Questions regarding positions, pay agreements, and benefits please contact Human Resource